Breife Guide to Month-End Closing Process

month end close process

Have this person check all financial statements, as well as your general ledger. It’s also worth checking your income statement accounts to ensure you’ve invoiced all of your customers for the month. Closing procedures at the end of the month typically take about eight days in a high-growth B2B SaaS company but can take as little as five days in a small business. But the shorter you can make your timeline, regardless of business size, the better. The workflow should cover the entire process, from ensuring customer payments before the closing date to flux analysis and delivery. The calendar serves as a timeline for confirmations and setting budget expectations, which can be accounted for as you approach your month-end close or forecast future closes.

Financial statements are used to communicate with stakeholders and to inform them about the business’s financial performance. They are prepared at the end of each accounting period, and they provide information that can be used by management to make decisions about how well a business is doing. Financial statements also allow investors and creditors who have lent money or provided goods or services on credit terms (such as suppliers) to evaluate whether they should continue doing business with you.

Use automation

The frustration is further exacerbated by the high number of interdependencies to take into account. Most importantly, BlackLine enables modern accounting to be achievable. If you have month-end close challenges, you may want to implement some of these month-end close best practices.

  • You can be sure at the end of each month that any transactions have fully occurred either before or after the closing and that your month-end balance is accurate and up-to-date.
  • It’s important to do this because it allows you to ensure that there aren’t any errors in your accounts or on your bank statement before they are reported in month-end reports.
  • Many things need to be accounted for, and the process requires accuracy, attention to detail, and precision to ensure that the books are auditable and balanced.
  • In many cases, those estimates are not materially different from the actuals.
  • This lets them track that the business is trending in the expected manner.
  • Whether it’s revenue, invoice payments, or loans, you need to record all the funds your organization received during the month in question.

Once everyone is satisfied that the statements are complete and accurate, they can be formally submitted. At the end of every month, accounting teams make comprehensive assessments and reviews of financial activity to generate monthly financial statements. Most accounting teams use some sort of month-end month end close process close checklist and have some sort of month-end close process. On one end of the spectrum are the accountants, controllers, and CFOs who keep it all in their heads and use a lot of manual processes. That can work for a while, but as the accounting department grows, that process can become total chaos.

Why is the month-end close process important?

Delegate all tasks and responsibilities to the appropriate team members to evenly distribute the workload – and so that everyone on the team knows what needs to be done and by when. Join our community of finance, operations, and procurement experts and stay up to date on the latest purchasing & payments content. The General Ledger is your link to updates on people, policies, and other information related to financial transactions at the University.

month end close process

Depending on the size and complexity of an operation, it can take anywhere from several days to several weeks to complete. If you want to make your month-end process more efficient, we suggest that you check out our best practices for a stress-free month-end close. It spots any irregularities or issues and helps to ensure compliance with financial reporting standards and regulations. The month-end closing process is an essential part of the accounting cycle and helps to ensure the integrity and reliability of a company’s financial information.

Accounts Payable Cash Flow: How AP Impacts Cash Flow and Your Cash Flow Statement

You can tweak the calendar as time goes on to fit it around your schedule. Organizing the statements is just as important so that you aren’t scrambling to find them in the last few days of the month. Most forms of accounting software have features built-in for this purpose. Ensure that the accounts payable balance, for instance, falls in line with the general ledger. To that end, organize the receipts and write down all your purchases.

Larger pieces of machinery, technology, and other assets are sometimes translated to cash in your ledger. This is due to the depreciation and amortization process, which means that the value of these assets drops over time. Since assets are expensive, you’re allowed to spread the cost of depreciation in the form of expenses as the years go by.

Focus on Accuracy

In this post, we’ll break down the month-end close process and explain why it’s such an essential ritual for businesses and how you can help make the process go more smoothly. FloQast’s suite of easy-to-use and quick-to-deploy solutions enhance the way accounting teams already work. Learn how a FloQast partnership will further enhance the value you provide to your clients. With our help, you can make invoicing easier and access integrations designed to streamline accounting. Automating your procurement process with accounting systems like Accrualify streamlines organizing your accruals and accounts payable and promotes enhanced transparency and efficiency.

  • Verify that all asset information is accurate and up-to-date, including depreciation amounts and acquisition costs.
  • In addition, accountants must begin to cultivate strong written communication skills with the ability to think critically.
  • If you recently attended webinar you loved, find it here and share the link with your colleagues.
  • It’s important to consolidate every category of transaction in one place.
  • If you do not have another person you can ask to review your information, double and triple check your own work to ensure the information is accurate.

However, as different as companies are, so are the requirements for a monthly closing. Reconciliation relies on consistency in departmental data and practices. Without a unified set of standards, discrepancies between departments go undetected until teams are mid-close. This results in difficult and time-consuming corrections and additional reporting to research issues, adding to the complexity of the closing process. Data visibility also negatively impacts bank reconciliation, bookkeeping, cash flow management, and financial forecasting.

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It’s necessary to maintain proper oversight of healthy cash flow, support informed decision-making, and allow for accurate financial planning. Month-end close requires accurate and organized financial statements, including your general ledger, balance sheet, and profit/loss statement. You’ll use these documents to establish your listing of final balances for all accounts, known as your trial balance. The purpose of the trial balance is to show that your financial records are properly balanced, with a net balance of zero for all credits and debits. Now it’s time to organize your monthly closing financial statements, such as the balance sheet, profit and loss, revenue and expense sheets.

  • Developing this structure before you start makes it harder for tasks to fall through the cracks.
  • And best of all, it can help prevent those dreaded last-minute scrambling sessions that often lead to mistakes.
  • Join our community of finance, operations, and procurement experts and stay up to date on the latest purchasing & payments content.
  • Month-end close is performed to finalize a snapshot of transactional activity for a General Ledger (GL) period.
  • Now that you’ve collected your financial reports, you have an opportunity to make changes to your business.
  • All these conditions have negative long-term impacts on the company’s financial health and stability.

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