A company that focuses on virtual board communications can increase productivity and efficiency of meetings. This method of communication does not only eliminate geographical limitations, but can also save the company time and money. Instead of meeting in person or over the phone, remote members are able to join videoconferences using other software. This reduces the time for meetings, eliminates the need for synchronizing schedules, and eliminates the requirement to find the right meeting space.
It can be difficult to establish trust and camaraderie the virtual world, so board members should try to engage in personal, trust-building activities during breaks or in between meetings. Recognizing those who have contributed to the company is also essential. This can be done by recognizing the person in person or by sending a small gift or a certificate.
During the meetings, it is important to use good etiquette so that everyone can take part. Encourage everyone to speak up at the beginning of meetings and announce their presence. Asking for feedback at the conclusion of the meeting is a great idea. This will not only improve the engagement of board members, but also aid your board to understand the value of their feedback.
You can get the most from your virtual board meetings by selecting a platform with a an extensive agenda and meeting minutes feature. It should also be able to provide SOX compliance and tracking of user activity and instant messaging. A comprehensive solution makes it easier for your staff members to organize and attend meetings, and complete follow-up tasks.